Build an RFQ That Suppliers Can Quote Correctly
A short message asking only for a price per tonne can produce quotations that are impossible to compare. Define the intended use, quantity, destination, finished-product presentation, packing and contractual quality parameters first.
Illustrative finished-product screening scene.
RFQ Checklist
Product & quantity
Intended use, trial or commercial quantity, order frequency if known, loose or bagged requirement.
Finished presentation
Screening or particle-size expectation, visible foreign-matter limits, colour/appearance reference and any approved sample.
Quality parameters
List only the parameters that are contractual, together with acceptance criteria, test method or laboratory requirement where applicable.
Packing
Bag material, net weight, printing or labels, closure, inner liner if needed, palletisation and markings.
Destination
Country, port or delivery point plus any known import documentation, treatment, labelling or certification requirement.
Inspection
Define whether you want source/facility review, sample approval, finished-goods inspection, laboratory sampling or loading supervision.
Illustrative supplier/facility review.
Compare Capability, Not Just the Quotation
Ask the selected supplier for evidence relevant to the actual order: production setup, screening arrangement, stock handling, packing capability, sample consistency and the documents or tests required for your destination.
- Actual production and screening setup
- Representative sample
- Current packing capability
- Agreed laboratory tests where required
- Warehouse and dispatch arrangements
Approve Packing Before Mass Dispatch
Bag artwork, markings, net weight, closure and pallet or non-pallet loading should be released before the shipment is packed. This reduces last-minute changes after stock is already ready.
Illustrative ready-stock warehouse view.
Buyer Guide FAQs
What should be in a vermicompost RFQ?
State intended use, quantity, destination, packing, appearance or screening requirement, contractual quality parameters, required tests, labels or markings and shipment terms.
Should buyers approve a sample?
Yes. A representative approved sample can help define visual presentation, screening and packing expectations, while contractual laboratory parameters should remain in the written specification.
Should every quotation be compared only by price?
No. Compare the same specification, packing basis, test requirements and delivery assumptions so prices are commercially comparable.
What destination information should be shared?
Share the destination country and any known import, documentation, testing, treatment, labelling or certification requirements that the supplier must meet.
Prepare a Comparable RFQ
Send your product, quantity, destination, packing and required quality parameters. Consou can use the same brief while comparing suppliers.